Company Management Services – Description of Services
Janice Parker Projects (JPP) is seeking an arts professional to provide Company Management Services at this pivotal point in the company’s development as a new Regularly Funded Organisation in Creative Scotland’s national portfolio. The role will support the development of the company and will manage and deliver effective administration, ensuring high quality, timely and efficient financial, administrative and operational systems are in place. The role also includes planning and coordination of projects; administrative support for company board and project teams; financial and grant management; and assisting the Artistic Director with fundraising.
The role is for 3 days per week and will be offered initially as a freelance contract, with personnel based in their own home / office in the short term. The contract will be offered for a 6 month period, thereafter we are aiming for this to be a permanent role within Janice Parker Projects.
FEE: circa £1300-£1500 per month depending on experience
REPORTS TO: Artistic Director and JPP Board
LOCATION: Janice Parker Projects is based in Edinburgh and works across Scotland, UK and internationally. Ideally the candidate will be Edinburgh based.
Company management and administration
- Ensuring that all administrative, financial and reporting systems are effective and up to date
- Fulfilling legal and funding obligations
- Ensuring that Company policies are in place, up to date and shared with relevant people and that relevant personnel systems are implemented
- Communicating, preparing paperwork and reporting to key stakeholders – e.g. funders, Board of Directors.
- Managing internal communications systems including diary
Promoting the company and its work at home and abroad.
- Working with the Artistic Director and Board to manage the development, review and implementation of the business plan for the company
- Working with the Artistic Director and project teams to maximise the effective promotion of JPP events and other activities
- Collating statistical information as required ensuring that agreed monitoring
information is gathered, analysed and distributed.
- Managing all aspects of day-to-day company / office management, including tenancy matters, maintaining equipment and stationery and dealing with leases.
- Line managing and supporting project assistants as required
- Expanding the company’s network of contacts nationally and internationally.
- Working with Janice Parker and members of the current company to manage a smooth transition.
Financial and grant management and reporting
- Processing payments and keeping accurate records of income and expenditure, including payroll, bank reconciliation, VAT/HMRC returns and payments
- Working with the accountants to prepare bi-monthly management accounts and year end accounts and reporting these to the Artistic Director and Board
- Keeping all Companies House Board and Company records up to date and preparing and submitting Company Annual Returns
- Managing project budgets, income and expenditure and ensuring project budgets are regularly monitored and reported.
- Coordinating and ensuring timely reporting, and compliance with any conditions, of all grants, donations or other funding received
- Supporting additional fundraising including applications for grants and trusts as appropriate
- Assisting in the creative and strategic planning for projects and productions in association with the artistic director and company associates
- Building relationships and managing negotiations and contracts with potential co-producers, venues and stakeholders
- Building, contracting and supporting project teams
- Managing project finances
- Setting and managing timeframes and deadlines in line with Creative Scotland agreements and project needs
- Fundraising and maintaining relationships with funders
- Sourcing opportunities, initiatives and funding for the company’s work
Essential experience and skills:
- 3+years working in arts management, with particular experience of implementing and maintaining company / administrative systems and processes
- Excellent administrative skills and a meticulous approach to your work with great attention to detail
- Values people and experience in working with a range of people
- Excellent interpersonal, verbal and written communication skills
- Commitment to equal opportunities and access to the arts for all
- The ability to work both closely as a team and be self-motivated
- Excellent financial and budget management skills, including cash-flow and financial reports.
- Excellent planning, project and event management skills
- Enthusiasm for the arts in particular dance, equalities and social inclusion
How to apply:
Please send a CV and a covering letter detailing why you would like to work with Janice Parker Projects and support the company development and what you could bring to the role.
Please email your application to firstname.lastname@example.org
Application Deadline: 5pm, Friday 18 September 2015.
Interviews: Tuesdays 22nd and / or Wednesday 23rd September 2015 in Edinburgh – candidates should be available on these days.
Please Note: We are aiming for a start date in October 2015 although there is a flexibility around this start date.
About Janice Parker Projects
Janice Parker Projects (JPP) exists to explore and create new and experimental dance forms that develop and contribute to our experience and expectations of who can dance and what dance can be.
The core vision is to act as a resource and advocate for the development of diversity and inclusivity in dance and performance for audiences, artists, organizations and community performers.
Janice Parker, artistic director challenges the idea of a correct or right methodology for working with disabled people and community performers and believes “there is no one way or right way, there is only art, artists and people”.
Our core vision is based on the belief that everyone can and has the right to dance, that every individual can contribute to our dance ecology.
Our collaborative practice focuses on diversity as an aesthetic language. Taking all kinds of people beyond their own expectations – of themselves and of one another – Janice Parker calls this “the democracy of dance.”
Janice Parker’s practice advocates for collaborative and responsive approaches to creating art, where by people are central to her practice. Her work is constantly experimental. Movement vocabulary is drawn from participants’ natural and expressive movement and body-type rather than from pre- prescribed movement technique. Her aim is to develop capacity, skill, artistry and confidence in the individuals and groups that she works with, be they professional, first-time, disabled or non-disabled performers.
JPP also respond to the social, political and physical context in which the work or project sits. This level of collaboration and engagement fundamentally shapes and drives the work. The result is a process and product informed by and accessible to participants, communities, organizations and audiences. Our unique approach reviews and expands the ways in which all kinds of people can create, participate, experience and appreciate art.
Janice Parker Projects is funded by Creative Scotland. It is registered in Scotland No.SC481039 www.janiceparker.co.uk